Privacy Policy

1. Information We Collect

National Alliance of African American Athletes Orlando may collect information when you visit our website, complete a contact, nomination, registration, esports, sponsorship, donation, volunteer, or event form, make a payment, or communicate directly with our organization.

• Name, parent or guardian name, student name, and contact information
• Email address, phone number, and mailing address
• Event registration details, nominations, program interests, and participation information
• Sponsorship selections, donation designations, and transaction-related information
• Communication preferences, including email and text message consent
• Organization, school, volunteer, partnership, or media inquiry information
• Any information voluntarily submitted through forms or direct communication

2. How We Use Information

We use collected information to support our programs, events, communication, registrations, and community outreach efforts.

• To process contact requests, nominations, registrations, sponsorships, donations, and event participation
• To direct contributions to the Orlando Chapter, Teen Summit, or another identified program or campaign
• To communicate important updates, reminders, receipts, event details, and next steps
• To respond to questions, partnership requests, volunteer inquiries, or support needs
• To improve our website, forms, programs, fundraising, and community services
• To send approved email or text message communications when consent has been provided
• To maintain records for operational, financial, compliance, and organizational purposes

3. Donations, Sponsorships, and Payment Processing

Our website may offer opportunities to donate to the Orlando Chapter, support the Teen Summit, purchase a sponsorship package, or contribute to another identified program or campaign. Payments may be processed through trusted third-party payment providers, including Stripe or another payment service selected by the organization.

We do not intentionally store complete credit card numbers or full payment-card security codes on our website. Payment providers may collect and process payment details under their own privacy policies, security practices, and terms. We may receive limited transaction information such as the contributor's name, email address, donation or sponsorship amount, payment status, and the program or campaign selected.

4. Text Message and Email Communications

When you provide your phone number or email address, you may be asked whether you would like to receive communications from National Alliance of African American Athletes Orlando.

We may send informational messages related to registrations, event updates, reminders, program announcements, volunteer coordination, or community opportunities. Marketing or promotional messages will only be sent when appropriate consent has been provided.

5. How We Protect Information

We take reasonable steps to protect the information submitted to us. While no online system can be guaranteed to be completely secure, we work to use appropriate administrative, technical, and organizational safeguards to help protect personal information from unauthorized access, misuse, or disclosure.

6. Sharing of Information

We do not sell personal information. Information may be shared only when reasonably necessary to operate our programs, process registrations, sponsorships or donations, communicate with participants and supporters, support events, comply with legal requirements, or work with trusted service providers that assist with our website, forms, email, SMS, analytics, payment processing, event management, or related systems.

7. Youth and Parent/Guardian Information

Because our programs may involve youth, we may collect information from parents, guardians, or authorized adults for registration, communication, consent, safety, and participation purposes. We encourage parents and guardians to review all information submitted on behalf of a minor.

8. Cookies and Website Tracking

Our website may use basic cookies, analytics tools, or tracking technologies to understand website activity, improve user experience, and measure the effectiveness of our outreach. You may adjust browser settings to limit or disable cookies.

9. Your Choices

You may request to update, correct, or remove certain personal information by contacting us. You may also unsubscribe from email communications using the unsubscribe link provided in our emails, or opt out of text messages by replying STOP.

10. Information Retention

We may retain submitted information for as long as reasonably necessary to provide requested services, manage programs and events, maintain donation and sponsorship records, satisfy operational or legal obligations, resolve disputes, and protect the organization. Retention periods may vary depending on the type of information and the purpose for which it was collected.

11. Updates to This Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised effective date. Continued use of our website or participation in our programs after updates are posted means you acknowledge the revised policy.